Request for Proposals (RFP)
Walker River Paiute Tribe – Little League Baseball Field
Open: November 7th, 2024 – November 29th, 2024
OPENING STATEMENT:
The Walker River Paiute Tribe of Schurz, Nevada is seeking a
contractor to construct a standard size Little League Field. There are
children that participate in leagues from t-ball to major little league.
The Tribe currently does not have a local ball field for practice or play.
This project will construct facilities that will encourage our community
members to get outdoors and participate in healthy activities.
BACKGROUND AND REQUIREMENTS:
#1 - Little League Field: Work will include land leveling, fencing (all
around the field & backstop), installation of artificial turf (in-field and
out-field), safe rail on outfield fence, covered dugouts with benches and
areas for pitchers to warm up. The field should be the size of a standard
little league field with a 200’ outfield fence and 60’ basepaths; all other
measurements should be standard for little league baseball. The field
should mark necessary areas for T-ball.
Include costs for bleachers and a combination concession stand/supply
storage building with a cement floor. Costs for the concession stand
should include water and electrical hookups. The cost for a scoreboard
should also be included.
PERIOD OF PERFORMANCE AND FUNDS AVAILABILITY:
Once a contractor is selected and a contract is approved by the Tribal
Council, the Contractor will have 90 days to complete the project. The
funds for this project are from the Governor’s Recovery Fund – Nevada
Indian Commission’s Tribal ARPA Subgrant and the Indian Housing
Block Grant-Community Park Activities.
SCOPE OF WORK AND MILESTONES:
The contractor will work with the Tribe’s Project Manager to ensure that
costs are being followed, work is progressing according to the approved
timeframe and other Tribal employees/representatives that are involved,
when necessary, i.e., land, water hook-up, etc.
RFP Requirements: Information included in proposals must include:
A. Statement of similar work done within the past 10 years; provide
examples, projects and companies/tribes that you have worked for.
B. Resumes of core team members of construction company who will
work on this project; resumes must note education/training and
experience of work on similar projects.
C. Calendar of proposed work phases.
D. Tribal or other minority preference must be requested; information
must be provided to prove such preference, ie. Tribal, women owned,
Veterans, etc.
E. Budget should be broken down into specific items, i.e., land leveling,
fencing, turf, etc.
F. Performance Security – Performance and Payment Bonds; the Tribe
shall require performance and payment bonds for construction that
exceeds $100,000.00.
Budget: The budget should include costs for the following and in the
specific order:
1. Land Leveling
2. Fencing
3. Covered Dugouts
4. Outfield Turf and Installation
5. Building – Combined Concession/Maintenance Room
6. Electrical Hookup to Building
7. Water Hookup to Building
8. Bleachers/Benches – 4 High, 6 High or 8 High
9. Scoreboard
Contractors can submit one proposal and budgets for each of the listed
items 1 through 9. The cost proposal must include payment of the
Tribe’s sales and use taxes, and TERO fee. All materials must be
delivered to the Reservation so ownership is transferred on the
Reservation so that the Tribe’s sales and use tax will apply. The Tribal
Employment Rights Ordinance (“TERO”) requires a 3% fee to be paid
to the TERO Department on construction projects over $25,000 or
more. Note the Davis-Bacon Act does not apply to this project.
DEADLINE FOR QUESTIONS: All questions on this RFP must
be submitted in writing via email to Lisa Valdes, Finance Director,
lvaldes@wrpt.org by November 21st, 2024, at 5:00 pm PST. Answers
will be made via email no later than November 25th, 2024. Contractors
can visit the site by contacting Lisa Valdes- Finance Director, to make
arrangements.
DEADLINE AND SUBMITTAL REQUIREMENTS: Proposals must
be submitted via email or physically delivered by Tuesday, November
26th, 2024, at 4:00 pm PST. Must be emailed to: lvaldes@wrpt.org or
dropped off at the Tribal Administration building, 1022 Hospital Road,
Schurz, Nevada, by that time.
EVALUATION FACTORS: Proposals will be evaluated on work
experience, reasonable budget, minority preference, past experience
working on similar projects and knowledge of construction. The
construction company(s) selected will enter into a contract with the
Tribe, noting the agreed upon contract amount, scope of work and
any other specific requirements such as applicable Tribal and Federal
laws governing projects funded with Federal funds. The contract will
be awarded to the lowest and most responsible party or proposer as
determined by the Tribe.
A decision will be made by the Tribal Council at a meeting held on
December 12, 2024, via a Tribal Council Resolution.
Tribal Statement:
The Walker River Paiute Tribe reserves the right to reject any and
all proposals.
Pub Date: November 7, 14, 21, 28, 2024 Ad # 47434